Records Management Policy, Procedures and Standards

Policy

Records Management Policy (pdf) (239.66 KB)
This directive describes the responsibilities and requirements for managing the Environmental Protection Agency’s records to ensure that the Agency is in compliance with federal laws and regulations; EPA policies; and best practices for managing records.

Essential Records Procedure (pdf) (297.47 KB)
Provides specific requirements, processes and supporting documents that EPA uses to manage essential records.
Procedure for Electronic Management of Rulemaking and Other Docketed Records in the Federal Docket Management System (FDMS) (pdf) (174.72 KB)
This procedure identifies the specific requirements, processes and supporting documents EPA uses to electronically manage rulemaking and other docketed records in the Federal Docket Management System (FDMS).
Preservation of Separating, Transferring or Separated Personnel Records (pdf) (337.27 KB)
This procedure is designed to ensure that all records as defined in the Federal Records Act, independent of media and format, created or received by EPA employees who are separating, transferring or have separated from an employment relationship with EPA, are preserved in accordance with their records schedules.
Digitization/Validation of Temporary Records Procedure (pdf) (795.76 KB)
The procedure establishes EPA’s approach for creating digitized versions of Agency temporary records in source formats (e.g., paper, microfilm, photographic records).
Managing Social Media Records Procedure (pdf) (307.2 KB)
This procedure establishes a framework for properly maintaining social media records related to official agency business.

Digitization/Validation of Temporary Records Standard (pdf) (405.21 KB)
The standard establishes EPA’s standards for capturing digitized versions of temporary records in Agency content repositories or other designated digital storage environments.