Compliance Reporting for Light-Duty Passenger Cars and Trucks

Once you have received your certificate of conformity, follow these steps to submit required compliance reports.

STEP 1: Confirm that you have access to EV-CIS.

You must register with EPA to gain access to EV-CIS for the specific manufacturer code for which you are seeking certification.

How to register for EV-CIS

You must also set up an account with EPA to establish the necessary EV-CIS roles.

Account setup for EV-CIS

STEP 2: Update manufacturer information in Engines and Vehicles Compliance Information System (EV-CIS).

To update information, users must have the "Maintain Manufacturer Information" role in EV-CIS. Otherwise, users will only be able to view the information.

Information to Update

Updates include (but are not limited to):

Industry sector(s);
Addresses;
Contacts and Industry/Compliance Programs;
Test labs; and
Notification email addresses (used for EV-CIS's broadcast notifications).

STEP 3: Review all applicable regulations.

Regulations provide requirements for certification and compliance.

Regulations

Review the following:

40 CFR Part 85
Control of air pollution from mobile sources.
40 CFR Part 86
Control of emissions from new and in-use highway vehicles and engines.
40 CFR Part 600
Fuel economy and greenhouse gas exhaust emissions of motor vehicles.

Selected Guidance Letters

Review selected guidance letters:

Emissions Warranty and Manufacturer Responsibilities under the Clean Air Act (PDF)(4 pp, 120 K, August 24, 2015, About PDF)
Changes in Submission Process of Emissions-Related Defect and Recall Reports under 40 CFR Part 85, Subparts S and T (PDF)(1 pg, 67 K, August 15, 2016)

To search all guidance letters, go to:

EPA's Transportation and Air Quality Document Index System (DIS)

STEP 4: Prepare compliance reporting materials.

Download and complete the following:

Defect and Recall Reporting

Report Forms and Guidance for Defects and Recalls under 40 CFR Part 85, Subparts S and T

Air Conditioning (A/C) and Off-Cycle GHG Credits Reporting

Data Requirements and Business Rules (xlsx)
A glossary of data elements for each EV-CIS module including descriptions, characteristics, and rules of each element.
XML Schema (xsd)
XML Schemas validate the formats of the data input into the system.
Webinar on New EV-CIS Module for Reporting A/C and Off-Cycle GHG Credits (May 2017)

STEP 5: Submit the completed applicable compliance reporting materials in EV-CIS.

Click the applicable industry role on the MyCDX homepage.

Submit the completed applicable compliance reporting materials by the required deadlines.

STEP 6: Confirm that your submission(s) from Step 5 were accepted by EV-CIS.

Within a few minutes of all submissions, the submitter will receive a notification in their CDX inbox indicating whether the submission was accepted or rejected.

To access your CDX inbox, click the "Inbox" link on the left navigation bar of the MyCDX homepage.