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  2. Managing EPA Records

EPA Record Schedules

About EPA's Record Schedule

EPA's records schedules approved by the National Archives and Records Administration to be used for records disposition purposes are available below. 

  • EPA Records Schedules (pdf) (2.24 MB, 08/12/2022)
    A collection of EPA records schedules which have been approved by the National Archives and Records Administration for managing EPA's records in terms of capture, retention and disposition.

EPA Records Schedules in Final Status

The table below presents EPA schedules that are approved by the National Archives and Records Administration. Click on any of the column titles in the schedules table to sort in ascending or descending order.

What do the column titles mean?

  • Schedule No. - a unique identifier assigned to each schedule.
  • Schedule Title - describes a group of related records covered by the schedule.
  • Function Code - used in a file plan to organize records by business process.
  • Program - the EPA organization(s) that can use the schedule.
  • Applicability - the EPA location(s) that can use the schedule.
  • Revised - the last revision date of the schedule.
Schedule No.Schedule TitleFunction CodeProgramApplicabilityRevised on
0002Emissions Inventory System (EIS)108AirAgency-wide05/31/2022
0004Electronic Forms Systems404Environmental InformationHeadquarters07/31/2014
0008Nonrecords0All ProgramsAgency-wide11/30/2019
0009Integrated Grants Management System (IGMS)205GrantsHeadquarters05/31/2017
0016Individual Non-Occupational Health Record Files401PersonnelAgency-wide12/31/2013
0023Health Unit Control Files401PersonnelAgency-wide12/31/2013
0026Handicapped Individuals Appointment Case Files403PersonnelAgency-wide12/31/2013
0027Integrated Compliance Information System (ICIS)108Enforcement and Compliance AssuranceAgency-wide09/30/2021
0039Alternate Worksite Records403PersonnelAgency-wide12/31/2013
0041Clean Air Markets Division Business System (CAMDBS)108AirAgency-wide04/30/2015
0042Purchase Card System405ProcurementAgency-wide09/30/2016
0047System for Risk Management Plans (SRMP)108Emergency Prevention, Preparedness and ResponseAgency-wide12/31/2015
0051Alternative Dispute Resolution (ADR) Files Related to Employee Relations403PersonnelAgency-wide03/31/2015
0052Superfund Cost Recovery Package Imaging and On-Line System (SCORPIOS)402SuperfundHeadquarters10/31/2014
0054Compass Financials (Compass)402Financial ManagementHeadquarters04/30/2014
0055Contracts Management Systems405ProcurementHeadquarters05/31/2017
0057Environmental Review Tracking System (ERP/ERTS)108Federal ActivitiesAgency-wide12/31/2013
0062Laboratory Information Management Systems (LIMS)316All ProgramsAgency-wide05/31/2021
0063Electronic Models and Expert Systems316All ProgramsAgency-wide05/31/2021
0068Reasonable Accommodation Request Records403PersonnelAgency-wide12/31/2013
0077Correspondence Management System (CMS)404All ProgramsHeadquarters05/31/2017
0088Bibliographic and Reference Systems305All ProgramsAgency-wide01/31/2022
0089Information Tracking Systems305All ProgramsAgency-wide11/30/2021
0090Administrative Support Databases401All ProgramsAgency-wide06/30/2022
]]0094Electronic Bulletin Boards305All ProgramsAgency-wide12/31/2019
0095Web Sites305All ProgramsAgency-wide03/31/2017
0096Data Standards and Registry Services404All ProgramsAgency-wide05/31/2021
0097Central Data Exchange (CDX)404Environmental InformationHeadquarters05/31/2015
0098Data Marts and Data Warehouses404All ProgramsAgency-wide05/31/2021
0100Appointee Clearance and Vetting Files403PersonnelHeadquarters12/31/2013
0107Employee Performance File System403PersonnelAgency-wide12/31/2013
0118Child Care Tuition Assistance Program Records403PersonnelAgency-wide12/31/2013
0122Supervisors' Personnel Files and Duplicate OPF Documentation403All ProgramsAgency-wide05/31/2017
0152Federal Docket Management System (FDMS)404Environmental InformationHeadquarters12/31/2013
0153TRI Processing System (TRIPS)108Environmental InformationAgency-wide11/30/2019
0158Fuel Reporting System (DCFuels)108AirHeadquarters01/31/2017
0234Underground Injection Control Databases108WaterRegions12/31/2016
0241High Production Volume Information System (HPVIS)108Toxic SubstancesHeadquarters06/30/2017
0242Clean Air Status and Trends Network (CASTNET)108AirAgency-wide12/31/2013
0253Safe Drinking Water Accession and Review System (SDWARS)108WaterHeadquarters05/31/2022
0257National RCRA Information System (RCRAInfo)108RCRAAgency-wide02/28/2021
0263FOIAonline System305Environmental InformationAgency-wide01/31/2016
0264Section Seven Tracking System (SSTS)108Compliance MonitoringAgency-wide11/30/2019
0273Chemical Update System (CUS)108Toxic SubstancesHeadquarters05/31/2017
0299Budget Formulation System (BFS)402Budget OperationsAgency-wide11/30/2019
0300PeoplePlus (PPL)402Financial ManagementAgency-wide01/31/2016
0318Bulletins Live108PesticidesHeadquarters07/31/2014
0329Pesticide Registration Information System (PRISM)108PesticidesHeadquarters12/31/2013
0352Pesticide Incident Data System108PesticidesHeadquarters11/30/2019
0366Label Use Information System (LUIS)108PesticidesHeadquarters12/31/2013
0373Toxic Substances Control Act Test Submissions (TSCATS)108Toxic SubstancesAgency-wide06/30/2017
0400Storage and Retrieval of Water Quality Information (STORET)108WaterAgency-wide12/31/2013
0405Clean Watersheds Needs Survey (CWNS)108WaterAgency-wide11/30/2019
0413SDWIS/Operational Data System (SDWIS/ODS)108WaterAgency-wide07/31/2018
0420National Compliance Database (NCDB)108Enforcement and Compliance AssuranceAgency-wide12/31/2013
0421FIFRA/TSCA Tracking System (FTTS)108Enforcement and Compliance AssuranceAgency-wide12/31/2013
0432Underground Injection Control Program Summary System (UIC PSS)108WaterAgency-wide11/30/2019
0434Additives Files108WaterHeadquarters11/30/2019
0436National Contaminant Occurrence Database (NCOD)108WaterHeadquarters12/31/2013
0443Hazardous Waste Injection Well Database108WaterAgency-wide12/31/2013
0444Industrial Facilities Discharge (IFD) File108WaterAgency-wide12/31/2013
0446The Waterbody System (WBS)108WaterAgency-wide12/31/2013
0447Environmental Monitoring and Assessment Program Information Management System (EMAP IMS)316Research and DevelopmentNational Health and Environmental Effects Research Laboratory (NHEERL)12/31/2013
0467Office of Research and Development Management Information System (OMIS)316Research and DevelopmentAgency-wide12/31/2013
0468Integrated Risk Information System (IRIS)316Research and DevelopmentAgency-wide12/31/2013
0471Pesticide and Industrial Chemical Risk Analysis and Hazard Assessment (PIRANHA)316Research and Development LaboratoriesNational Exposure Research Laboratory (NERL)12/31/2013
0485Vehicles and Engines Compliance Information System (EV-CIS)108AirNational Vehicle and Fuel Emissions Laboratory (NVFEL)03/31/2017
0493Ann Arbor In-Use Test Data System (IUTD)108AirNational Vehicle and Fuel Emissions Laboratory (NVFEL)12/31/2013
0494Trends Report (TRRP)108AirAgency-wide, with exceptions12/31/2013
0495RadNet108RadiationAgency-wide12/31/2021
0496Air Quality System (AQS)108AirAgency-wide07/31/2022
0499Employee Occupational Exposure to Ionizing Radiation316RadiationRadiation and Indoor Environments National Laboratory (RIENL)12/31/2019
0537EPA Newsroom Database305Public AffairsHeadquarters09/30/2021
0541Equal Employment Opportunity (EEO) Records403Civil RightsAgency-wide12/31/2013
0546Personnel Counseling Records403PersonnelAgency-wide12/31/2013
0553Official Personnel Folders (OPF) - Civilian403PersonnelAgency-wide03/31/2017
0554Agency Personnel Folders - Public Health Service Commissioned Corps Personnel403PersonnelAgency-wide12/31/2013
0556Examining and Certification Records403PersonnelAgency-wide12/31/2013
0557Offers of Employment Files403PersonnelAgency-wide12/31/2013
0558Certificate of Eligibles Files403PersonnelAgency-wide12/31/2013
0559Position Classification Files403PersonnelAgency-wide12/31/2019
0560Notifications of Personnel Actions - Standard Form 50403PersonnelAgency-wide12/31/2013
0561Personnel Correspondence and Forms Files Relating to Individual Employees403PersonnelAgency-wide05/31/2016
0562Merit Promotion Case Files403PersonnelAgency-wide12/31/2013
0563Performance Rating Appeals403PersonnelAgency-wide12/31/2013
0564Administrative Grievance, Disciplinary, and Adverse Action Files403PersonnelAgency-wide12/31/2019
0565Donated Leave Program Case Files403PersonnelAgency-wide12/31/2013
0566Employee Medical Folder (EMF)403PersonnelAgency-wide12/31/2013
0568Personnel Correspondence Files Related to General Administration403All ProgramsAgency-wide05/31/2016
0569Federal Workplace Drug Testing Program Files403PersonnelAgency-wide12/31/2013
0570Intergovernmental Personnel Act (IPA) Assignment Files403PersonnelAgency-wide12/31/2013
0572Employee Awards Files403PersonnelAgency-wide02/28/2018
0573EPA Payroll System (EPAYS)402Financial ManagementHeadquarters12/31/2013
0575Grants Information and Control System (GICS)205GrantsAgency-wide12/31/2013
0577Labor Management Relations Records403PersonnelAgency-wide12/31/2013
0579Personal Injury Files401Safety and HealthAgency-wide12/31/2013
0583Occupational Injury and Illness Files401Safety and HealthAgency-wide12/31/2013
0584Industrial Hygiene Files401Safety and HealthAgency-wide12/31/2019
0684Criminal Case Reporting System (CCRS)108Enforcement and Compliance AssuranceAgency-wide04/30/2016
0720EPIC Aerial Photographs108Environmental InformationEnvironmental Photographic Interpretation Center (EPIC)12/31/2013
0738Audiovisual Records401All ProgramsAgency-wide04/30/2017
0740Office of Administrative Services Information System (OASIS)401Administration and Resources ManagementHeadquarters05/31/2017
0742Enterprise Content Management System (ECMS)404All ProgramsAgency-wide11/30/2018
0744Beach Advisory and Closing On-line Notification (BEACON)108WaterAgency-wide, with exceptions12/31/2013
0746Stationary Source Audit Program (SSAP)108AirHeadquarters12/31/2013
0747RACT/BACT/LAER Clearinghouse (RBLC)108AirHeadquarters12/31/2013
0752Drinking Water State Revolving Fund (DWSRF) National Information Management System (DWNIMS)108WaterHeadquarters12/31/2013
0753Program Tracking, Advisories, Water Quality Standards, and Nutrients (PRAWN)108WaterHeadquarters12/31/2013
0754Underground Injection Control National Database (UIC DB)108WaterHeadquarters12/31/2013
0756Labor and Employee Relations Information System (LERIS)403PersonnelAgency-wide07/31/2015
0757Emergency Management Portal108Emergency Prevention, Preparedness and ResponseAgency-wide12/31/2015
0758Chemical Information System (CIS)108Toxic SubstancesHeadquarters04/30/2016
0759Email Managed Under a Capstone Approach401Administrative ManagementAgency-wide04/30/2020
0760Legacy Email401All ProgramsAgency-wide01/31/2018
0999Personal PapersN/AAll ProgramsAgency-wide12/31/2013
1001Safety and Health401Safety and HealthAgency-wide12/31/2013
1003Grants and Other Program Support Agreements205All ProgramsAgency-wide12/31/2019
1004Acquisitions and Contracts405All ProgramsAgency-wide12/31/2019
1005Financial Management402Financial ManagementAgency-wide04/30/2017
1006Administrative Management401Administrative ManagementAgency-wide08/31/2021
1007Facilities401FacilitiesAgency-wide12/31/2019
1008Security401SecurityAgency-wide02/28/2017
1009Motor Vehicles and Personal Property401All ProgramsAgency-wide12/31/2019
1010Travel401All ProgramsAgency-wide12/31/2019
1012Information and Technology Management404Information and Technology ManagementAgency-wide01/31/2020
1016Controls and Oversight301All ProgramsAgency-wide01/31/2020
1020Legislative Relations303All ProgramsAgency-wide01/31/2020
1021Planning and Resource Allocation304All ProgramsAgency-wide01/31/2020
1022Public Affairs305All ProgramsAgency-wide01/31/2020
1023Regulatory Development and Implementation, and Dockets306All ProgramsAgency-wide01/31/2020
1024Federal Advisory Committee Records316All ProgramsAgency-wide02/29/2016
1025Legal Services317All ProgramsAgency-wide01/31/2020
1029Employee Training Records403All ProgramsAgency-wide04/30/2017
1032Employee Separation Records403PersonnelAgency-wide02/28/2019
1033Employee Ethics Records317EthicsAgency-wide11/30/2016
1035Environmental Programs and Projects108All ProgramsAgency-wide04/30/2017
1044Compliance and Enforcement108All ProgramsAgency-wide01/31/2020
1047Permits108All ProgramsAgency-wide01/31/2020
1049Information Access and Protection Records305All ProgramsAgency-wide06/30/2020
1051Records of Senior Officials301All ProgramsAgency-wide07/31/2016

Managing EPA Records

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  • Record Schedules
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Contact Us About Managing EPA Records
Contact Us About Managing EPA Records to ask a question, provide feedback, or report a problem.
Last updated on August 22, 2025
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